WCWBA Policy Manual
INDEX FOR POLICY AND PROCEDURE MANUAL
II. Board of Directors Guidelines.
Mission Statement: To identify and fulfill the needs of women bowlers.
Vision Statement: WCWBA - Setting new trends through excellence.
In addition to the duties listed in the Association bylaws the following duties shall be performed by:
Appoint members to serve on committees.
Select board meeting sites and membership meeting sites with the
assistance of the of the association secretary.
Prepare a written report to present to the members at membership meetings.
Sign warrants received from the secretary/treasurer.
Familiarize herself with parliamentary law, the association bylaws and the association policy and procedure manual.
Appoints directors to fill vacancies. (Approval of Board)
Familiarize herself with the duties of the president
Assist the association secretary with the association tournament
Familiarize herself with the duties of the president.
Assist the association secretary with the association tournament.
Assist the president in selecting the date of board and membership meetings.
Serve as chairman for the association annual tournament.
Send notification of all board and membership meetings at least ten days
prior to the meeting dates.
Work with the president to prepare agenda for each meeting.
Prepare a written report to present to the members at membership
meetings.
Update association manuals as necessary.
Issue warrants for current bills and forward to president.
Process warrants.
Furnish manuals to new WCWBA board members.
Serve on the Audit Committee and provide records as needed.
Serve on the Finance and Budget Committee and provide records as
needed.
Take responsibility for the count of those eligible to vote at membership meetings.
Take responsibility for ballots to be used at board and membership meetings.
Serve on committees as appointed.
II. BOARD OF DIRECTORS GUIDELINES
In addition to the duties listed in the Association bylaws the directors shall perform the following duties:
Attend meetings and actively participate in association affairs.
Work with each other for the progress and success of the association.
Give assistance to the secretary, league officers and members when
requested to do so.
Serve on committees as appointed.
The President shall determine regular and special meeting sites and
times.
Meetings will be held in the fall. Elective positions are to be filled.
Meeting open to entire membership.
Meeting will be held in the spring, no later than June 15. Annual awards
will be presented.
Hall of Fame inductee will be presented.
The audit committee shall audit the books of the association after August
- The committee should verify the receipts and disbursements with the
bank balance.
Bowler of Year - Shall determine the qualification and format for the
tournament.
Annual Awards - Shall assist in presenting the awards at the association
Annual meeting.
Hall of Fame - Furnish forms to members. Review applications to
to determine if requirements were met.
The purpose of this committee is to contact board members absent from meetings and report to the Board the reasons for absence. Each board member is urged to contact either the Excuse committee or the President in advance when she unable to attend a meeting.
The committee will prepare a budget based on the previous years income.
The committee shall meet prior to the fall board meeting for approval of Finance and Budget report.
Make proposals for raising funds and implementing after approval.
WCWBA representative will participate in lane inspection each
August. Representative appointed annually.
Work to promote sport of bowling in community. Ascertain all bowlers
sanctioned. Recruit new bowlers. Retain present members.
The nominating committee shall prepare a slate of nominees for presentation to membership at the annual membership meeting.
After manual has been approved, shall meet to update changes as
needed.
If committee has any recommendations for changes it shall be submitted
to board of directors for approval.
The committee shall be responsible for all publicity and news concerning the association and its members throughout the year, including the County
Tournament.
The committee should devise a way to obtain bowling news from each league.
The awards program is the associations’ way of recognizing our members’ extraordinary achievements during the year. The board shall review the program each year for additions or changes.
Retain Permanent:
Membership lists
Hall of Fame inductees
Warrants
IRS tax exemption determination letters.
Minutes
Bank statements
High team, individual game and individual series scores
Association tournament champion names and scores
Final average lists/average books
Annual financial reports
Certificate of Association (charter)
All IRS tax reports
Tournament prize lists
Bylaws
Keep canceled checks as well as supporting income and expense
information for seven years.
Keep these items for six years:
Employee records
Wages and tax withholding
Association contracts (tournament, leases, etc.)
Keep these items for four years.
Unemployment tax records.
U.S. Social Security tax records from either tax due date or payment date
Keep these items for three years:
Expense reports
Dues transmittals
Insurance policies
General correspondence
Lane certification forms
Sanction applications
Keep these items for two years:
Committee and tournament reports
Application for membership cards
Tournament entries and tournament operations records
Officer Salaries
The secretary/treasurer shall receive $99 per year.
Banquet
The board of directors shall determine the site of the banquet.
The awards shall be given at the banquet.
The new Hall of Fame members shall be inducted at the banquet.
Annual County Tournament
The annual county tournament shall be held between Sept. and May.
The board of directors shall assist the secretary in conducting the tournament.
Board members shall visit each team in each league to encourage entry in the tournament.
Bowler of Year
The tournament will be held after April 1 and before the Spring
Membership meeting.
Lane representatives shall attend each league organizational meeting with
Proprietor approval.
Each team in league play will be contacted one on one and asked to enter
the tournament.
Each team will be offered assistance in filling out the entry form for the
tournament.
Each team will be asked to attend the association membership meetings.
Guidelines on sending flowers/candy in event of illness, death, births etc.
Membership and themselves evaluate Officers / Directors.
Board members must be members of WIBC and the association
throughout the term of office. Strive to encourage good sportsmanship
and enforce uniform playing rules.
Officers should adopt uniform qualifications for membership in
Association.
Committee members should develop programs to increase interest in
bowling.
Directors should encourage good fellowship and offer guidance and
assistance to members.
Membership development shall encourage participation in bowling.
WCWBA
Calvin
Bowling